FieldSafetyTalk Terms of Service

These Terms of Service (“Terms”) govern your access to and use of the FieldSafetyTalk website and services (the “Service”), operated by PreTaskPlanner LLC (“FieldSafetyTalk,” “we,” “us,” or “our”). By accessing or using the Service, you agree to these Terms. If you do not agree, do not use the Service.

1. Eligibility and accounts

You must be at least 18 years old and able to form a binding contract to use the Service. You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account. Notify us promptly of any unauthorized use.

2. The Service

FieldSafetyTalk provides a library of safety-talk content and tools to deliver safety talks, collect participant sign-offs, and generate attendance and training records. Features and availability may change over time.

3. Plans, payment, and refunds

Reading talk content online is free. Some features require payment — for example, downloading print-ready PDFs beyond the limited number included with a free account, the one-time Library Unlock (which unlocks unlimited PDF downloads), and the recurring Delivery subscription (which provides the delivery, sign-off, and record-keeping features). Prices and plan details are described on our pricing page. Plans are billed as described at purchase (one-time or recurring, depending on the plan). Payments are processed by Stripe. You may cancel a recurring subscription at any time; cancellation stops future billing, and you retain access through the end of your current billing period. Except where required by law, payments are non-refundable, including one-time purchases and amounts already billed for a subscription period. You are responsible for applicable taxes.

For full details on refunds and cancellations, see our Refund Policy.

4. Your content and responsibilities

Your content. You retain ownership of the content and information you submit (including crew information, sign-offs, and records) (“Your Content”). You grant us a license to host, store, process, and display Your Content as necessary to provide the Service.

Your responsibilities. You are solely responsible for:

• the accuracy and lawfulness of the information you enter, including any worker information;
• obtaining any necessary notices or consents from workers whose information you enter;
• how you use the safety talks, records, and other outputs of the Service; and
• complying with all applicable laws, regulations, and standards.

5. Safety content disclaimer — please read

The safety talks, templates, and other content provided through the Service are for general informational and educational purposes only. They are not a substitute for professional judgment, site-specific hazard assessment, legal or regulatory advice, or a qualified safety professional. Applicable laws, regulations, standards (including OSHA and other requirements), and site conditions vary, and you are responsible for ensuring that any safety talk, plan, or practice is appropriate, accurate, and compliant for your specific work, site, and jurisdiction. We do not guarantee that use of the Service will ensure compliance with any law, regulation, or standard, or prevent any injury, incident, or liability.

6. Records disclaimer

The Service can generate attendance and sign-off records, including tamper-evident, timestamped records. These records are intended to provide an auditable account of participation in a safety meeting; they are not a guarantee of any individual’s identity, understanding, or legal compliance, and we make no representation that they will be accepted or sufficient in any particular audit, legal, or regulatory context. You are responsible for determining whether the Service’s records meet your record-keeping needs.

7. Acceptable use

You agree not to misuse the Service, including by: violating any law; infringing others’ rights; uploading malicious code; attempting to gain unauthorized access; interfering with the Service; or using it to harass or harm others.

8. Intellectual property

The Service, including its software, design, and the safety-talk content we provide, is owned by PreTaskPlanner LLC or its licensors and is protected by intellectual property laws. We grant you a limited, non-exclusive, non-transferable license to use the Service and its content for your internal safety program, subject to these Terms and your plan. You may not resell, redistribute, or republish our content except as expressly permitted.

9. Third-party services

The Service relies on third-party providers (including Supabase and Vercel) and may link to third-party sites. We are not responsible for third-party services or content.

10. Disclaimers

The Service is provided “as is” and “as available,” without warranties of any kind, express or implied, including implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the Service will be uninterrupted, error-free, or secure.

11. Limitation of liability

To the maximum extent permitted by law, PreTaskPlanner LLC and its affiliates will not be liable for any indirect, incidental, special, consequential, or punitive damages, or any loss of profits, data, or goodwill, arising out of or related to your use of the Service. To the maximum extent permitted by law, our total liability for any claim relating to the Service will not exceed the amount you paid us for the Service in the twelve (12) months preceding the claim.

12. Indemnification

You agree to indemnify and hold harmless PreTaskPlanner LLC from claims, damages, and expenses arising out of your use of the Service, Your Content, or your violation of these Terms or applicable law.

13. Termination

We may suspend or terminate your access to the Service at any time for violation of these Terms or as otherwise permitted. You may stop using the Service at any time.

Effect of Termination on Data: Upon termination or cancellation of your recurring subscription, your ability to deliver new safety talks and generate new records will immediately cease. However, we will provide a ninety (90) day grace period during which you may access your account solely for the purpose of exporting your existing, generated safety records (Your Content). After this 90-day period, we reserve the right to permanently delete your account, safety records, and all associated data. You acknowledge and agree that it is your sole responsibility to export and retain your records for your own legal and regulatory compliance needs prior to the expiration of this grace period.

14. Changes to the Terms

We may modify these Terms from time to time. Material changes will be posted with a revised “Last updated” date; continued use after changes means you accept the updated Terms.

15. Governing law and disputes

These Terms shall be governed by, and construed in accordance with, the laws of the State of Delaware, United States, without regard to its conflict-of-law principles. Any legal action, suit, or proceeding arising out of or relating to these Terms or your use of the Service shall be instituted exclusively in the federal or state courts located in Wilmington, Delaware, and you irrevocably consent to the personal and exclusive jurisdiction and venue of such courts.

16. Contact

PreTaskPlanner LLC

Email: legal@fieldsafetytalk.com